PandaDoc Pricing 2026: Plans, Real Costs and What You Get

PandaDoc has four plans: Free, Starter at $19 per seat a month, Business at $49 per seat a month (both billed annually), and custom Enterprise pricing. Most teams that send proposals end up on Business, because pricing tables, payment collection, custom branding, the content library and CRM integrations all sit there.

The headline numbers are only part of the story. PandaDoc pricing is per seat, monthly billing costs considerably more, and several features draw on paid usage credits. This guide breaks down every plan, works out what real teams pay per year, compares the totals with Proposal.biz, and lists the costs that are easy to miss.

All PandaDoc figures come from the official PandaDoc pricing page, checked on 2 October 2026 (the page was last updated on 29 September 2026). Whether you searched for PandaDoc pricing or panda doc pricing, these are the same official figures. Prices change, so confirm them before you buy.

PandaDoc Pricing Plans at a Glance

Prices checked on 2 October 2026. Annual prices are per seat per month, billed yearly.

Plan	Price	Key inclusions	Key limits
Free	$0	5 documents a month, drag-and-drop editor, document tracking and notifications, limited API access	Up to 5 templates, no custom branding, no payment collection
Starter	$19perseatamonthannually($35 monthly)	Unlimited document uploads and e-signatures, editor, tracking, 24/7 email and chat support	Up to 5 templates, no custom branding, no content library, no pricing tables, no payment collection, no CRM integrations
Business	$49perseatamonthannually($65 monthly)	Custom quotes, CRM integrations, custom branding, content library, pricing tables, payment collection, recipient analytics, auto reminders, up to 3 deal rooms	Bulk send, web forms and automations need paid usage credits
Enterprise	Custom, per seat or per document	CPQ, workflow automation, smart content, single sign-on, team workspaces, notary	Sales-led quote only

Monthly-billing prices ($35 for Starter and $65 for Business) are confirmed in PandaDoc’s own pricing guide. The pricing page itself states that annual billing saves up to 46%.

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PandaDoc Pricing Plans Explained

PandaDoc Free Plan: $0

The Free plan lets you create 5 documents a month with the drag-and-drop editor, track when documents are viewed, and use limited API access. It suits someone who signs the occasional agreement. It does not suit anyone sending proposals regularly, because templates are capped at five and there is no custom branding or payment collection.

PandaDoc Starter Plan: $19 per Seat a Month

Starter costs $19 per seat a month on annual billing, or $35 billed monthly. It adds unlimited document uploads and e-signatures. It is built for creating and signing forms and agreements, not for selling: there are no pricing tables, no content library, no custom branding, no payment collection and no CRM integrations. Templates stay capped at five.

PandaDoc Business Plan: $49 per Seat a Month

Business costs $49 per seat a month on annual billing, or $65 billed monthly, and PandaDoc labels it the most popular plan. This is where the sales features live: custom quotes, pricing tables, payment collection, custom branding, the content library, recipient analytics, auto reminders, CRM integrations and up to three deal rooms. Bulk send, web forms and internal automations are available but draw on paid usage credits.

PandaDoc Enterprise Plan: Custom Pricing

Enterprise is quoted by PandaDoc’s sales team, on either per-seat or per-document pricing. It adds CPQ, workflow automation, smart content, single sign-on, team workspaces and notary services. It suits large sales organisations with complex quoting and contract processes.

How Much Does PandaDoc Cost a Team per Year?

Because PandaDoc pricing plans are per seat, the cost grows with every person who needs to create or send documents. Here is what three typical setups pay per year, based on the prices above.

Team	Plan	Annual billing	Monthly billing
Freelancer, 1 seat	Starter	$228 a year	$420 a year
Agency, 3 seats	Business	$1,764 a year	$2,340 a year
Sales team, 10 seats	Business	$5,880 a year	$7,800 a year

Two things stand out. First, the jump from Starter to Business is the real decision point: for a three-person agency it is the difference between $684 and $1,764 a year on annual billing. Second, monthly billing adds a large premium, especially on Starter, so teams that are not ready to commit for a year pay noticeably more for the flexibility.

These totals exclude taxes, usage credits and any overage charges, which are covered next.

Hidden PandaDoc Costs Beyond the Headline Price

The pricing page lists several costs that sit outside the per-seat price. None are hidden on purpose, but they are easy to overlook when comparing plans.

Usage Credits for API, Bulk Send and Forms

Creating documents through the API, bulk send, web forms or automated workflows uses usage credits. Starter and Business include trial credits for first-time customers, then you buy a recurring credit pack. API use is credit-pack only, and API calls are rejected once credits run out.

Per-Document Overage Charges

If you reach a plan’s document limit, extra documents cost $3.50 each on Starter monthly, $2 on Starter annual and $2.60 on Business monthly, billed in your next cycle. Unused documents do not roll over.

Sales Features Locked to the Business Plan

Pricing tables, payment collection, custom branding and the content library are all Business features. A team that needs even one of them for proposals pays the Business price for every seat.

Per-Seat Pricing as the Team Grows

Every new teammate who creates or sends documents adds a full seat, so the total rises in steps rather than gradually. If you are weighing the full cost of a tool against the time it saves, this breakdown of the ROI of proposal software is a useful framework.

PandaDoc vs Proposal.biz Pricing Compared

If your team mainly sends proposals, quotes, SOWs and contracts, it makes sense to compare PandaDoc pricing with a tool built for exactly that. Proposal.biz prices its team plans with several seats included, rather than charging for every seat.

Plan-by-Plan Price Comparison

The table below uses the PandaDoc pricing page and the Proposal.biz pricing page, both checked on 2 October 2026. Proposal.biz prices are the founding-member rates shown on that date.

	PandaDoc	Proposal.biz
Free plan	Free: 5 documents a month, up to 5 templates	Free Forever: 50 documents, 1 seat, e-signatures and open tracking included
Entry paid plan	Starter: $19 per seat a month annually, $35 monthly	Starter: $15 a month yearly, $19 monthly, 1 seat
Small team plan	Business: $49 per seat a month annually, $65 monthly	Professional: $31 a month yearly, $39 monthly, 3 seats included (extra seats $12 each)
Larger team plan	Business: $49 per seat a month annually, $65 monthly	Business: $71 a month yearly, $89 monthly, 10 seats included (extra seats $10 each)
Enterprise	Custom, per seat or per document	Talk to sales

What a Team Pays per Year: PandaDoc vs Proposal.biz

Using the PandaDoc plan most proposal teams need (Business) and the closest Proposal.biz plan by team size:

Team	PandaDoc (annual / monthly billing)	Proposal.biz (yearly / monthly billing)
Freelancer, 1 seat	Business: $588 / $780 a year (Starter: $228 / $420 a year)	Starter: $180 / $228 a year (Free Forever: $0)
Agency, 3 seats	Business: $1,764 / $2,340 a year	Professional: $372 / $468 a year
Sales team, 10 seats	Business: $5,880 / $7,800 a year	Business: $852 / $1,068 a year

The gap widens with team size because PandaDoc charges for every seat while Proposal.biz includes seats in the plan price. Totals exclude taxes, PandaDoc usage credits and Proposal.biz AI credit top-ups.

Feature Differences That Affect the Price

Price only matters next to what you get. On Proposal.biz, AI document generation from a prompt, the content library, the drag-and-drop editor, e-signatures and engagement tracking are available on every plan, including Free Forever. On PandaDoc, the content library, pricing tables and payment collection start at Business.

Proposal.biz also builds the content library for you: paste your website URL and it extracts your logo, colours, fonts, services, pricing, team bios and case studies, so every document starts on your brand. Removing the Proposal.biz logo from documents and unlocking all integrations starts at the Professional plan, and each plan includes a monthly allowance of AI credits.

With built-in e-signatures, signing records the signed status and date, and both parties receive a confirmation email.

Which One Fits Your Team?

PandaDoc fits teams that need enterprise features such as CPQ, single sign-on, notary services or advanced signing options, and that are happy to pay per seat for them. Proposal.biz fits teams whose main job is producing and sending client-facing documents, who want brand-aware AI drafts from their own website, and who want a predictable price as they add people.

See how the two compare feature by feature on the PandaDoc alternatives page.

Paste your URL and see your first branded document in minutes. Start free.

If you decide to move, follow our step-by-step guide to switch from PandaDoc without losing work in progress.

How to Lower Your PandaDoc Bill

If you are staying with PandaDoc, a few decisions make a real difference to what you pay each year.

Choose Annual Billing Once You Are Sure

On the listed prices, annual billing saves $16 per seat a month on both Starter and Business. Use the 14-day trial and a few monthly cycles to confirm the fit, then switch to annual.

Audit Seats Before Every Renewal

Count who actually created or sent a document in the last quarter. People who only read documents internally often do not need a paid seat.

Stay on Starter If You Do Not Sell With Documents

If your team mainly signs agreements and forms, Starter covers it. Move to Business only when you need pricing tables, payments, branding or the content library.

Track Your Usage Credits

API documents, bulk send and web forms all draw on credits. Check how many you used last quarter before you buy a larger credit pack.

Review the Plan Before Renewal

Annual plans renew for a full year. Review the plan a month before renewal, when you still have time to change seats, tiers or tools.

Is PandaDoc Free?

Partly. Is PandaDoc free for regular use? Not if you send proposals often. The Free plan costs nothing and needs no credit card, but it is limited to 5 documents a month and five templates, with no custom branding or payment collection. Paid plans come with a 14-day free trial, and PandaDoc states you are not charged until you decide to continue after the trial.

Is PandaDoc Worth the Cost in 2026?

PandaDoc is a mature, broad document platform, and for some teams the cost is easy to justify. It suits contract-heavy teams that need advanced signing options, large sales organisations that want CPQ and workflow automation, and companies already running complex quoting through a CRM.

It is a harder case for small teams that mainly send proposals. Those teams need the Business plan for pricing tables, branding and payments, so they pay $49 to $65 per seat a month for a suite built around contracts and enterprise workflows. If that sounds familiar, compare the shortlist of tools teams look at alongside PandaDoc before you renew.

A simple test helps. List the PandaDoc features your team used in the last three months. If the list is mostly e-signatures, pricing tables and tracking, you are paying for a lot of platform you do not use. If it includes CPQ, bulk send and multi-step contract workflows, the price reflects real value.

Final Word on PandaDoc Pricing

PandaDoc pricing looks simple on the surface: free, $19, $49 or custom. The real cost depends on three things: whether you need Business features, how many seats you need, and whether you pay monthly or yearly. Work those out before you commit, and check the pricing page on the day you buy.

If your team mainly sends proposals and quotes, Proposal.biz covers the same core job for a fraction of the per-seat cost. For a wider view of the market, see our roundup of the best proposal software tools.

Try Proposal.biz for free

FAQs About PandaDoc Pricing

How Much Does PandaDoc Cost per Month?

PandaDoc Starter costs $19 per seat a month billed annually or $35 billed monthly. Business costs $49 per seat a month billed annually or $65 billed monthly. Enterprise is priced by quote, and the Free plan costs nothing.

Is There a Free Version of PandaDoc?

Yes. The Free plan includes 5 documents a month, the drag-and-drop editor and document tracking, with no credit card needed. Paid plans also offer a 14-day free trial.

What Is the Difference Between PandaDoc Starter and Business?

Starter covers document uploads, e-signatures and basic tracking. Business adds the sales features: pricing tables, payment collection, custom branding, the content library, CRM integrations, recipient analytics and auto reminders.

Does PandaDoc Charge per Document?

Paid plans are charged per seat, but extra documents beyond a plan limit cost $3.50 each on Starter monthly, $2 on Starter annual and $2.60 on Business monthly. Enterprise customers can also choose per-document pricing.

Is Proposal.biz Cheaper Than PandaDoc?

For most teams, yes. A three-person team pays $1,764 a year on PandaDoc Business with annual billing, compared with $372 a year on the Proposal.biz Professional plan billed yearly, based on both pricing pages on 2 October 2026.

How Much Can You Save With Annual Billing?

PandaDoc says annual billing saves up to 46%. On the listed prices, that is $16 per seat a month on both Starter and Business.