Software Maintenance Agreement
Set clear terms for ongoing software support with an agreement that covers maintenance scope, response times, fees, and exclusions in one document both sides can refer back to.
Used by professionals at 100+ companies
Software Maintenance Agreement Overview
Software maintenance goes smoothly when both sides know exactly what is covered and what is not. This software maintenance agreement template gives you ready sections for maintenance scope, support hours, response times, fees, and exclusions, so expectations are written down before the first support request arrives. Built as a reusable maintenance agreement template, it keeps every client on the same clear terms.
The agreement generates in your company's branding and adapts to each client and product. Share one link the client opens on any device, and keep every agreement filed by account so support terms are easy to reference when a request comes in.
What's Included
Everything you need to create a professional proposal
Professional Design
Fully Customizable
Ready to Use
Mobile Responsive
How to Use This Template
Get started with your professional proposal in just a few simple steps
Choose Template
Select this template and click "Use template for free" to get started
Customize Content
Fill in your details, add your branding, and tailor the content to your needs
Send & Track
Send your proposal to clients and track when they view and approve it
Who Benefits From Software Maintenance Agreement?
Software vendors and development agencies get the most from an agreement that sets support expectations early.
Software Agency Owner
Agree maintenance scope and response times upfront, so support requests never turn into surprise unpaid work after launch.
Support Lead
Point to written response times when a client asks about turnaround, keeping expectations clear on both sides of the relationship.
Account Manager
Renew maintenance each year with a clear record of what was covered, making the renewal conversation straightforward and fast.
Client IT Manager
Know exactly what support is included, how fast issues get handled, and what costs extra before something breaks.
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Frequently Asked Questions
Everything you need to know about using this template
Set support terms before work begins
Start from a ready maintenance layout and fill in only what matters, instead of negotiating support terms ticket by ticket.