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Software Maintenance Agreement

Set clear terms for ongoing software support with an agreement that covers maintenance scope, response times, fees, and exclusions in one document both sides can refer back to.

https://design.proposal.biz/template-preview/5cd72717-3eb5-4fd5-8406-905a6ffa6d39

Used by professionals at 100+ companies

Uffizio
Evoke Strategy
Charge&Go
Aktiv
Story99
Scribd
Prolexity
Hero
Accenture
Vyapar
Storyboard Films
Infosys
TCS
FinoWorks Technologies
Growlity
Uffizio
Evoke Strategy
Charge&Go
Aktiv
Story99
Scribd
Prolexity
Hero
Accenture
Vyapar
Storyboard Films
Infosys
TCS
FinoWorks Technologies
Growlity
Uffizio
Evoke Strategy
Charge&Go
Aktiv
Story99
Scribd
Prolexity
Hero
Accenture
Vyapar
Storyboard Films
Infosys
TCS
FinoWorks Technologies
Growlity

Software Maintenance Agreement Overview

Software maintenance goes smoothly when both sides know exactly what is covered and what is not. This software maintenance agreement template gives you ready sections for maintenance scope, support hours, response times, fees, and exclusions, so expectations are written down before the first support request arrives. Built as a reusable maintenance agreement template, it keeps every client on the same clear terms.

The agreement generates in your company's branding and adapts to each client and product. Share one link the client opens on any device, and keep every agreement filed by account so support terms are easy to reference when a request comes in.

What's Included

Everything you need to create a professional proposal

Professional Design

Fully Customizable

Ready to Use

Mobile Responsive

How to Use This Template

Get started with your professional proposal in just a few simple steps

1

Choose Template

Select this template and click "Use template for free" to get started

2

Customize Content

Fill in your details, add your branding, and tailor the content to your needs

3

Send & Track

Send your proposal to clients and track when they view and approve it

Who Benefits From Software Maintenance Agreement?

Software vendors and development agencies get the most from an agreement that sets support expectations early.

Software Agency Owner

Agree maintenance scope and response times upfront, so support requests never turn into surprise unpaid work after launch.

Support Lead

Point to written response times when a client asks about turnaround, keeping expectations clear on both sides of the relationship.

Account Manager

Renew maintenance each year with a clear record of what was covered, making the renewal conversation straightforward and fast.

Client IT Manager

Know exactly what support is included, how fast issues get handled, and what costs extra before something breaks.

Frequently Asked Questions

Everything you need to know about using this template

It should include the maintenance scope, support hours, response times, fees, and exclusions. A maintenance agreement template gives you these sections ready to fill in, so both sides know what is covered before the first request arrives.
Yes. Generate the first draft from a short prompt, then use AI to rewrite, tighten, or restructure any section in seconds.
Open with the maintenance scope, define support hours and response times, add fees and exclusions, then close with the term. This structure keeps support expectations clear from the start.
Fully. This agreement is editable end to end in the drag-and-drop editor, so you can add, remove, or reorder clauses to match your support model.
Yes. Add your own scope, response times, fees, and exclusions straight into this agreement template, then adjust the wording to fit the client.
Yes. Your logo, colours, and fonts are pulled from your website and applied automatically, so the agreement looks on-brand without any manual design.

Set support terms before work begins

Start from a ready maintenance layout and fill in only what matters, instead of negotiating support terms ticket by ticket.

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