Interior Design
Proposal Template
Residential and commercial interior design, space planning, and project coordination.
Project Management
Interior Design Proposal Template
Present your interior design services with a proposal that covers the concept, scope, phases, timeline, and fees, so clients can picture the finished space before work starts.
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WHO WE ARE
At [sender.company], we design spaces around the people who use them. Our work brings together your preferences and the practical needs of a home or workplace, from the first space plan through installation.
The services included in this proposal will be confirmed in the scope of work. Our capabilities include:
- On-Site Consultations
- Project Survey & Analysis
- Space Planning & Furniture Arrangement
- Design Concepts
- Finishes & Furnishings
- Custom Designs
- Purchasing, Delivery & Installation
- Project Coordination & Management
OUR WORK & CLIENTS
Past projects can help you assess our approach to layout, materials, and the details of a finished room. The examples and feedback below should be completed with approved work from [sender.company] before this proposal is sent.
Client feedback
Digital portfolio: [insert external portfolio link]
YOUR PROJECT REQUIREMENTS
The following working brief connects the areas you want to change with a proposed design response. Replace each placeholder after the project survey and confirm the final brief with [custom.clientName].
Client problem area | Our suggestion on what to do |
Problem Area #1: [describe the room or operational issue] | [OUR SUGGESTION ON WHAT TO DO] |
Problem Area #2: [describe the room or operational issue] | [OUR SUGGESTION ON WHAT TO DO] |
Problem Area #3: [describe the room or operational issue] | [OUR SUGGESTION ON WHAT TO DO] |
Design direction
Desired use of the space: [insert requirements]. Preferred style, colors, and materials: [insert preferences]. Existing furniture or architectural features to retain: [insert items].
SCOPE OF WORK & TIMELINE
The schedule below identifies the planned work at each stage. Dates are placeholders until the parties confirm access, approvals, product availability, and any required trade appointments.
Phase | Scope | Target date |
Programming | Discovery, project survey, and concept discussion. | [Task 1 Date] |
Schematics | Presentation of sketches, swatches, mood boards, and 3D renders. | [Task 2 Date] |
Procurement and Delivery | Sourcing, shopping, purchasing coordination, and shipping logistics. | [Task 3 Date] |
Project Management | Coordination of on-site trades, painting, flooring, wallpaper, and subcontractor oversight. | [Task 4 Date] |
Reviews and decisions
[sender.company] will present the materials and decisions associated with each phase. [custom.clientName] will review submissions and provide written approval or consolidated comments before work that depends on that decision proceeds.
OUR PROCESS
Site Consultation
Assess space requirements, existing conditions, and priorities on-site.
Concept & Quote Review
Share portfolio concepts, mood boards, and itemized quotes for review.
Execution
Coordinate installation and the trades included in the agreed scope.
Ongoing Communication
Hold weekly progress calls with the designated account or project manager.
Portfolio images are examples of design work. The approved concepts, selections, and itemized estimate will define this project’s deliverables.
PROJECT ESTIMATE
Overall proposed cost: $[insert amount]
Complete the itemized estimate below with the agreed services, products, quantities, and prices. The final total must reconcile with the overall proposed cost before acceptance.
Name | Price | QTY | Subtotal |
[Insert design service or item] | $[insert price] | [insert quantity] | $[insert subtotal] |
[Insert furnishing or material] | $[insert price] | [insert quantity] | $[insert subtotal] |
[Insert installation or coordination item] | $[insert price] | [insert quantity] | $[insert subtotal] |
Financial breakdown | Amount |
Subtotal | $[insert subtotal] |
Discount | $[insert discount or 0] |
Tax | $[insert applicable tax or 0] |
Final Total | $[insert amount] |
Deposit due before project initiation: [insert deposit amount or percentage]. Payment schedule and any separately billed expenses: [insert agreed terms].
CLIENT RESPONSIBILITIES & TIPS
Your input makes the design brief usable. Share reference images, style preferences, practical needs, and any materials or furnishings you want to keep before concepts are finalized.
- Provide site access and information about existing conditions, building rules, and any approvals required for the work.
- Review concepts, samples, and itemized quotes promptly. Say Yay or Nay in writing, with consolidated comments, within [insert approval turnaround].
- Identify personal or ethnic artifacts you would like incorporated, and tell us about any handling, placement, or cultural considerations.
- Design drawings and original design deliverables created by [sender.company] transfer to the client upon full payment, to the extent stated in the final agreement. Third-party images, products, and licensed materials remain subject to their owners’ rights.
Optional media permission
[sender.company] may photograph the completed project for its portfolio or marketing only if [custom.clientName] gives separate written permission. Declining permission does not affect the design services.
Media-use permission: Select permission (2)*. Any permitted uses or restrictions: Describe permitted uses or restrictions*.
TERMS AND CONDITIONS
Payment and work commencement
The deposit stated in the Project Estimate is due before [sender.company] begins project work. Remaining payments are due under the agreed payment schedule. Work outside the approved scope requires a written change approval stating any price and schedule adjustment.
Trades, site conditions, and safety
[sender.company] is committed to fair compensation for workers it engages. Each party is responsible for damage, injury, or loss to the extent caused by its own acts or omissions, subject to applicable law. The client will disclose known site hazards and provide reasonable access; trade responsibilities and insurance requirements should be confirmed before on-site work begins.
Delays and unavailable workdays
Product lead times, shipping disruptions, site conditions, approval delays, and other external or unforeseen events may affect the schedule. The parties will discuss a revised timeline when such an event occurs. Force majeure events, including Acts of God, are addressed to the extent permitted by applicable law; public holidays and any agreed site closures are excluded from working-day estimates.
Governing law and termination
This proposal is governed by the laws of [custom.senderState]. Subject to applicable law, disputes will be brought in the appropriate courts serving [custom.senderCounty], [custom.senderState]. Either party may terminate the engagement by giving at least 7 days’ written notice. On termination, the parties will account for work completed, approved non-cancellable purchases, and payments already made under the final agreement.
ACCEPTANCE LETTER
By signing, [custom.clientName] and [custom.senderName] accept the scope, schedule, estimate, and terms stated in this proposal, subject to completion of all bracketed fields and the itemized cost calculation.
Any modification to the approved scope, selections, quantities, or site requirements must be documented and approved in writing. Such changes may adjust the price and timeline; no revised work is authorized until both parties agree to the adjustment.
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Interior Design Proposal Template Overview
Clients hire a designer for their taste, and a plain fee quote does little to show it. This interior design proposal template gives you ready sections for the design concept, scope, phases, timeline, and fees, so your ideas and your process are clear before the first meeting ends. Use it as a free interior design proposal template to start from, then tailor it to each room, home, or commercial space.
The proposal generates in your studio's branding and adapts to each project. Share one link the client opens on any device, and keep every proposal filed by client, so revisions and later phases start from the scope you already agreed together.
What's Included
Everything you need to create a professional proposal
Professional Design
Fully Customizable
Ready to Use
Mobile Responsive
How to Use This Template
Get started with your professional proposal in just a few simple steps
1
Choose Template
Select this template and click "Use template for free" to get started
2
Customize Content
Fill in your details, add your branding, and tailor the content to your needs
3
Send & Track
Send your proposal to clients and track when they view and approve it
Who Benefits From Interior Design Proposal Template?
Interior designers, home stylists, and clients get the most from a proposal that makes the vision clear from the start.
Interior Designer
Present your concept, scope, and fees together after the first consultation, while the client is still excited about the space.
Design Studio Owner
Use one consistent proposal structure across your team, so every client receives the same level of detail and care.
Home Stylist
Offer clients a clear package for styling a room or home, with phases and pricing set out simply.
Client
See the concept, what each phase includes, and what the full project will cost before choosing a designer.
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Frequently Asked Questions
Everything you need to know about using this template
It should include the design concept, project scope, phases, timeline, and fees. A interior design proposal template gives you these sections ready to fill in, so the client can picture the finished space and the cost.
Yes. Generate the first draft from a short prompt, then use AI to rewrite, tighten, or restructure any section in seconds.
Open with a short summary of the client's brief, present your design concept, break the work into phases with a timeline, then set out fees. Clear phases help clients picture the project.
Fully. This proposal is editable end to end in the drag-and-drop editor, so you can add, remove, or reorder sections to match each space.
Yes. Add your own design concepts, phases, and fees straight into this proposal template, then adjust the wording to fit the client.
Yes. Your logo, colours, and fonts are pulled from your website and applied automatically, so the proposal looks on-brand without any manual design.
Show clients the finished space first
Start from a ready proposal layout and fill in only what matters, instead of building one from scratch.
Free forever.
No credit card.